Should I move my accounting online?

If you're still using desktop-based accounting software, you might be wondering:
“Is it time to move to the cloud?”

At McMillans, we believe the answer is a resounding yes—and we’re here to help you understand why.

What is online or cloud accounting?

Online accounting (also called cloud accounting) is the use of internet-based accounting software that lets you access your financial data from anywhere, anytime. Leading platforms like Xero, MYOB and Reckon now offer powerful cloud-based solutions that make running a business more efficient and connected.

Instead of being tied to your desktop computer and outdated software versions, you log in via your browser or app and manage your finances in real time.

Why make the switch? Here are the key benefits

Access anytime, anywhere

Your financial data is available 24/7 from any internet-connected device—ideal for working remotely or on the go.

Simple file sharing

Need to send reports to your accountant or bookkeeper? Cloud systems let you share access instantly—no more emailing clunky backups.

Multi-user collaboration

You and your team (or your accountant!) can work simultaneously in the same file—no version control issues.

Consistent layout and familiar tools

Most platforms mirror the look and feel of traditional software—so if you’re used to desktop MYOB or Reckon, the transition is easier than you think.

Real-time backup

Your data is constantly backed up in secure cloud servers, protected with the same security standards used by banks.

No more software updates

You’ll always have the latest version of the software—no more installations, manual upgrades, or outdated tax tables.

Better security and access control

Cloud systems offer role-based access, so different team members can access only what they need. Plus, lost laptops won’t mean lost data.

Integrated devices

Online platforms work seamlessly with PCs, Macs, tablets, and smartphones, offering flexibility across your whole team.

Improved support

McMillans can access your file in real time to help you troubleshoot issues, prepare BAS or provide advice—without waiting for you to email data files.

Is cloud accounting right for me?

Cloud accounting is ideal for:

  • Small and medium business owners

  • Sole traders or contractors

  • Growing teams who need multi-user access

  • Anyone who wants simpler, smarter, and safer financial management

Whether you need to track invoices, payroll, GST, or budgets, cloud platforms are efficient, user-friendly, and cost-effective.

Talk to us about moving to the cloud

At McMillans, we can:

  • Recommend the right platform for your business

  • Help with setup and file migration

  • Provide ongoing support and training

  • Work directly in your file—saving you time and stress

Let’s get your accounting running more smoothly with a modern, cloud-based system.

Small Business, Accounting SoftwareCristy Houghton